MLA Boosters

I.                   Review of previous meeting’s minutes

II.                Public comments, questions, concerns

III.             Old Business

a.       Update on wish list

·        We are thinking of waiting until we can buy 8 new touch pads ($900 each), lanes will be consistent that way, and then replace the remaining pads 2 at a time.

b.      HCAC has quotes out on the Sign’s around the board.

c.       Sectional meet March 23-25

·        Hotel Contract

·        Packet Update

·        Sub-Committee formation

·        Apparel Review

IV.            New Business

a.       USA State meet update

b.      Fins Donation

c.       HCAC Foundation

V.               Board adjourns to closed session

a.       Nomination and Election update

b.      SOD (segregation of duties)

c.       Financial Report

Closing Agenda

a.       Other Issues or Questions

Next Meeting: Monday, March 19th @ 6:00pm

LAST MONTH'S MINUTES

Michigan Lakeshore Aquatics

Board Meeting

January 16, 2012

Members Present: Steve Weeks, Kathy Stratton, Don Morren, Lynn DeNave, Cindy Doman, Steve Miskelley, Tina Moralez, Todd Johns

Members Absent: Missi Nadeau

Public Present: None

MLA Staff Representative: Don Kimble

HAC Representative: Lisa Phillips

Meeting Minutes:  October minutes were approved as written.

MLA Staff Comments

·         Don Kimble

o        Meet Information for Sectional Meet (March)

§         Had to follow certain guidelines, like admissions. Admissions will now be $5.00 per day.

§         Don asked how it went with no programs & just heat sheets at the recent Jension meet. He has left that in limbo on the meet information, so we can go either way.

§         New version of Meet Manager allows you to put up to three heat sponsors per page on the heat sheets. Single pages will work best.

o        Summer Schedule

§         Should get our normal date for the West Michigan Classic.

§         Possible one session, morning, long course meet – limited events, tri-meet. This meet would possibly be the third week of June. Not sure on day (maybe the 16^th) – Jenison has bid for a meet and we need to wait. Saturday morning would be preferred.

§         Will not have Big Red Classic, due to Olympic trials.

o        Zeeland 13 & Over State Meet

§         Zeeland has requested that the area teams supply timers - one lane for all sessions.

-          We were told we were not supposed to solicit timers by Michigan Swimming

-          Did not get help from Zeeland for our long course state meet

-          Don will let the booster board decide

-          It was decided that we will not offer help and put additional volunteer responsibility on our swim parents that will need to support our own meet the following week.

o        Old Scoreboard

§         It is up and running. There were some struggles, but it seemed to run well today.

§         System 6 timing console is repaired and back at HAC.

HAC Representative Comments

·         Lisa Phillips

o        Scoreboard

§         Big thank you to MLA Booster board.

§         Having sign made for top and bottom of scoreboard (Home of MLA, Holland Christian, Holland High)

§         Contacted Holland Christian & Holland boosters. HC will pay the $1,000 to put their name on. Holland is not as anxious, but will get back to Lisa.

§         The booster board asked Lisa if we could see a scaled proof of the sign prior to installation. She noted that Don K. approved what she had.

o        HAC 501(c)3

§         Moving forward with the 501(c)3 foundation for all aspects of the HAC.

§         They have representatives on the foundation board from lap swim, competitive swim, hospital, schools, authority board, and would like an MLA member to be on the board as well. Asked for recommendations.

-          Raise funds

-          Seek grants

-          Have connections in businesses to approach

-          Need to get creative, since property taxes are dropping

o        New Membership Policy

§         Currently, a parent can have a three month individual membership and sign their children up at a member rate for competitive swimming.

§         They would like to have a new policy stating that the particular individual signing up needs to have a membership in order to get a discount.

§         She said they will most likely move forward with this.

§         Don M. will add this as an agenda item for next month so that we get updated by Lisa.

Old Business

·         Scoreboard

o        All is working well & the old board is good to go, as Don K. discussed.

§         Needs to be used to make sure there are no glitches.

·         Touchpads

o        We will wait and replace eight touchpads after the March Sectional meet.

§         This way they will be replaced all at once and will be consistent.

o        We will then replace two a year after that until complete.

o        Everyone was in agreement that this was a good plan.

·         Tops on Starting Blocks

o        They have all been replaced & were used for the girls’ high school state meet.

§         Worked great – nice to see reaction times.

§         Good grip.

·         National Team Refunds

o        Complete & will be taken off the agenda.

·         Newsletter

o        Cindy stated that it will be published four times per year (winter, spring, summer & fall)

§         First 2012 issue will be this month

·         Sectional Meet (March 23-25) – Last Train to Omaha

o        Six sessions, Friday – Sunday

o        Prelims are at 9:00am. Finals are at 6:00pm.

o        Don K. is expecting 250-300 swimmers.

o        Need to form sub-committees

§         Kathy & Tina are heading up the planning

§         Hospitality – Trish

§         Volunteers  - Shelley

-          Kathy is working with Shelley Carden to determine when volunteers are needed.

-          Kathy spoke to Diana as to how we will post volunteer opportunities. Kathy prefers parents to sign up for a time slot and be assigned a particular job.

-          First come - first serve to sign up for slots.

-          Don M. talked about making it clear that parents need to know that even if they have children swimming in the afternoon, they may have to work in the morning if they do not sign up promptly.

§         No Program

§         Apparel

-          Tina & Kathy were originally considering Earthbound, but they are holding back until we discuss it as a booster board.

-          Don M. has talked to Fine Designs (who originally contacted Don K.) and brought samples to the meeting of their work.

o        They only deal with big events.

o        No pre-orders

o        They do everything on-site

o        20% profit for MLA on gross profit.

o        Kathy is asking that they have at least one basic shirt that is $15.

o        They would design one meet graphic.

o        Unsure yet what days they will be here.

o        Don M. spoke to a reference and she wasn’t sure how many swimmers at this type of meet would be interested in apparel.

o        This company has a limit of 400 swimmers in attendance, but they will come here, since it is a regional meet.

o        Todd voted yes, Steve seconded – approved.

-          Diana would like to provide drawstring bags for all swimmers.

-          It was decided that there will be no coaches’ gifts.

o        DoubleTree Hotel Block

§         30 rooms @ $90 per night

§         One free room for Scott (official)

New Business

·         MLA Website

o        Cody is keeping the MLA Boosters section of the website updated.

·         USA State Meet (Lake Orion)

o        Steve set up a block at the Marriott.

o        One room was also reserved for our coaches.

o        Cindy suggested organizing a team get-together for a meal. She will do some research for both State and JO meets.

§         This would not be mandatory, but available for anyone who wants to attend.

·         Donation to HAC

o        $7,910 was donated for the purchase of fins (competitive & instructional) and swim suits (instructional) for the programs.

o        Anonymous foundation donor. Only requirement was it run through a 501(c)3.

§         The booster board allowed HAC to run it through us and then order the items and state they will be the responsibility of HAC.

·         MLA End of Season Party

o        HAC will allow us to have it at the pool on a Saturday night from 6-8.

o        It was proposed that February 4^th was a good date. Tina will check to see if it is available.

o        HAC has agreed to only charge us only staff costs.

o        Swimmers and siblings can play in the splash zone and then watch a float-in movie in the instructional pool.

o        Mitchell can have some concessions available for purchase during the movie.

·         Nominations for New Board Members

o        Terms for Steve, Todd & Lynn expire in March.

o        Nominations will be accepted starting the beginning of February.